Formal vs Casual Ways to Say ‘I am following up’
If you need to check on a request, remind someone about an email, or ask for an update, the phrase “I am following up” is a standard choice. However, the best way to say it depends entirely on who you are talking to and the situation. In formal settings—such as writing to a client, a senior manager, or a professor—you need polite, structured language. In casual settings—like texting a coworker or chatting with a friend—a direct or friendly phrase works better. This guide gives you the right phrase for every situation, with clear examples and common mistakes to avoid.
Quick Answer: Which Phrase Should You Use?
Use a formal version when you need to show respect, maintain distance, or write to someone in authority. Use a casual version when you have an existing friendly relationship or the context is relaxed. Here is a simple rule: if you would address the person as “Mr.” or “Dr.”, choose formal. If you use their first name and chat often, choose casual.
Formal Ways to Say ‘I am following up’
Formal language is indirect, polite, and often includes a reason for the follow-up. These phrases work best in professional emails, official letters, or when contacting someone for the first time.
1. I am writing to follow up on
This is the most standard formal opening. It is direct but polite, and it clearly states your purpose.
Example: “I am writing to follow up on the proposal I sent last Tuesday. Please let me know if you have any questions.”
2. I wanted to check in regarding
This phrase is slightly softer and less urgent. It works well when you do not want to pressure the other person.
Example: “I wanted to check in regarding the status of the contract. I look forward to your update at your earliest convenience.”
3. May I kindly ask for an update on
This is a very polite and respectful way to request information. Use it when you need to be extra careful about tone.
Example: “May I kindly ask for an update on the review process? Thank you for your time.”
4. I would appreciate an update on
This phrase expresses gratitude in advance, which encourages a positive response.
Example: “I would appreciate an update on the timeline for the project. Please let me know if you need anything from my side.”
5. I am circling back to
This is a modern formal phrase often used in business. It means you are returning to a previous topic.
Example: “I am circling back to my earlier email about the budget approval. Could you please confirm the next steps?”
Casual Ways to Say ‘I am following up’
Casual language is direct, friendly, and often shorter. These phrases work best in instant messages, emails to close colleagues, or conversations with friends.
1. Just checking in on
This is the most common casual phrase. It is friendly and light.
Example: “Hey, just checking in on that report. No rush, just let me know when you have a moment.”
2. Any update on
This is very direct and works well in quick messages.
Example: “Any update on the design files? Thanks!”
3. Following up on
Even the original phrase can be casual if you drop the “I am” and keep it short.
Example: “Following up on the lunch plan for Friday. Are we still on?”
4. Just wanted to see if
This is a gentle, friendly way to ask without pressure.
Example: “Just wanted to see if you had a chance to look at my draft. Let me know what you think.”
5. Quick reminder about
This works well for deadlines or tasks that are time-sensitive but not formal.
Example: “Quick reminder about the meeting tomorrow at 10. See you there.”
Comparison Table: Formal vs Casual
| Formal Phrase | Casual Phrase | Best Context |
|---|---|---|
| I am writing to follow up on | Just checking in on | Email vs. chat |
| I wanted to check in regarding | Any update on | Client vs. coworker |
| May I kindly ask for an update | Following up on | Senior manager vs. friend |
| I would appreciate an update on | Just wanted to see if | Formal request vs. casual check |
| I am circling back to | Quick reminder about | Business email vs. text |
Natural Examples in Context
Formal Email Example
Subject: Follow-up on Application Status
Dear Ms. Chen,
I am writing to follow up on my application for the research assistant position. I submitted my materials on March 10 and wanted to confirm that you received them. I would appreciate an update on the timeline for the next steps.
Thank you for your time.
Best regards,
James Park
Casual Message Example
Text: Hey Sam, just checking in on the slides for tomorrow. Any update? Thanks!
Formal Conversation Example
Speaker A: “I wanted to check in regarding the quarterly report. Do you have an estimated completion date?”
Speaker B: “Yes, I expect to have it by Friday. I will send it to you then.”
Casual Conversation Example
Speaker A: “Hey, any update on the dinner reservation?”
Speaker B: “Not yet. I will call the restaurant later.”
Common Mistakes to Avoid
Mistake 1: Using formal language with close friends
If you write “I am writing to follow up on” to a friend, it sounds stiff and unnatural. Instead, use “Just checking in on” or “Any update on.”
Mistake 2: Using casual language with a new client
Saying “Any update on” to a client you have never met can seem rude or impatient. Always start with a polite formal phrase like “I wanted to check in regarding.”
Mistake 3: Adding unnecessary apologies
Many learners write “Sorry to bother you, but I am following up.” This weakens your message. Instead, be polite but confident. Use “I would appreciate an update on” without apologizing.
Mistake 4: Being too vague
Do not just say “I am following up.” Always specify what you are following up on. For example, “I am following up on the invoice” is much clearer.
Better Alternatives for Specific Situations
When you need a quick reply
Formal: “I would appreciate a brief update at your earliest convenience.”
Casual: “Just a nudge on this. Thanks!”
When you have not heard back in a long time
Formal: “I am circling back to my previous email from two weeks ago. Please let me know if you need any additional information.”
Casual: “Hey, I know you are busy, but just wanted to see if you had a chance to look at this.”
When you are reminding about a deadline
Formal: “This is a gentle reminder that the deadline for the report is Friday. Please confirm receipt.”
Casual: “Quick reminder: the report is due Friday. Let me know if you need help.”
Mini Practice: Choose the Right Phrase
Read each situation and choose the best phrase. Answers are below.
1. You are emailing a professor about a recommendation letter.
a) Any update on my letter?
b) I am writing to follow up on my request for a recommendation letter.
2. You are texting a coworker about a shared task.
a) I would appreciate an update on the task.
b) Just checking in on the task. Any news?
3. You are writing to a potential business partner for the first time.
a) I wanted to check in regarding our proposal from last week.
b) Hey, any update on the proposal?
4. You are reminding a friend about a weekend plan.
a) I am circling back to our weekend plan.
b) Just wanted to see if we are still on for Saturday.
Answers: 1-b, 2-b, 3-a, 4-b
Frequently Asked Questions
1. Can I use “I am following up” in a casual conversation?
Yes, but it sounds a little formal. If you are speaking to a friend, it is better to use “Just checking in” or “Any update on.” Save the full phrase for emails or more formal situations.
2. Is it rude to follow up more than once?
It depends on the context. In a formal setting, wait at least 3-5 business days before following up. In a casual setting, you can follow up after a day or two. Always be polite and give the person an easy way to respond.
3. What is the difference between “following up” and “checking in”?
“Following up” usually refers to a specific request, email, or task. “Checking in” is more general and can be about someone’s well-being or progress. For example, “I am following up on the invoice” is specific, while “Just checking in to see how you are doing” is general.
4. Should I always include a reason for following up?
Yes, it is always better to be specific. Instead of saying “I am following up,” say “I am following up on the contract we discussed last week.” This helps the other person understand exactly what you need.
Final Tip
Choose your follow-up phrase based on your relationship with the person and the situation. When in doubt, start with a formal option. You can always adjust to a more casual tone once you know the person better. For more guidance on polite everyday phrases, visit our Polite Everyday Phrases section. If you need help with workplace speaking, check out Workplace Speaking Phrases. For professional email alternatives, see Professional Email Alternatives. And for more comparisons like this one, explore our Formal and Casual Versions category. If you have questions about our approach, please see our Editorial Policy.
